Muskingum Township
Muskingum County, Ohio
   

Jan-Dec 2018 Mtg. Minutes

JANUARY 4, 2018

PURPOSE OF MEETING:

·         The Muskingum Township Trustee met in regular session on January 4, 2018 at 7:00 P.M. in the Fire Building after the 2018 Re-Organizational meeting and 2018 Records Commission meeting.

 

ATTENDANCE:

·         Trustees: Mike Maniaci, Matt Hittle, Ed Fell.

·         Fiscal Officer: Jason Baughman.

·         Residents:  0 resident in attendance.

 

MINUTES:

Maniaci motioned to approve the December 30, 2017 End of year meeting minutes. Ed Fell seconded. All ayed.

 

Checks were approved and signed for payment.

 

OLD BUSINESS:

There was no old business to discuss.

 

NEW BUSINESS:

 

SALT:

Maniaci indicate our first 50 tons of salt is at $49.39. The additional tons will be at $62.75 per ton.

 

FIRE REPORT:

December        Fire ER                       2 Runs             9:23 (A.R.T. Dispatch to scene)

                        Fire Non ER                4 Runs             8:23 (A.R.T. Dispatch to scene)

                        EMS                            34 Runs           *updating software no time available*

 

TOWNSHIP CONFERENCE:

Maniaci indicated annual Ohio Township Conference is this month.

 

SALT BIN:

Hittle discussed dimensions and concrete options with trustees for a new salt bin. Hittle meeting with Jay Larson about estimate for salt bin. Maniaci got estimates for $85 per foot. 40x80. Estimate approximately $20,400K for walls.

 

ST. MARY'S:

Fell indicated received message about damage claim on ATT lines on St. Mary's.

 

Fell motioned to adjourn. Maniaci seconded. Hittle ayed.

 

                                                                        _________________________________

                                                                                    Jason T. Baughman, CPA, Fiscal Officer

January 4, 2018

PURPOSE OF MEETING:

·         The Muskingum Township Trustee met in special session on January 4, 2018 at 7:00 P.M. in the Fire Building for the purpose of the 2018 Re-Organizational Meeting.

 

ATTENDANCE:

·         Trustees: Mike Maniaci, Matt Hittle, Ed Fell.

·         Fiscal Officer: Jason Baughman.

·         Residents:  0 resident in attendance.

 

Nomination of President:                

Maniaci nominated Matt Hittle for President, Fell seconded. Hittle ayed. 
 

Nomination of Burial Committee:             

Hittle motion to have Mike Maniaci and Ed Fell on the Burial Committee. Maniaci seconded. Fell ayed.
 

Emergency Labor:               

Maniaci motion that emergency labor paid as following:
$16.00 per hour with a CDL license and $12.00 per hour without.  Hittle seconded. Fell ayed. Roll Call: Maniaci ayed, Hittle ayed, Fell ayed.
 

Public Records Policy:         

Hittle made motion to adopt a change to our current township public records policy.
Public records will be provided in a timely manner.
Charge will be: first 10 copies free, $.10 per page, going rate of a flash drive or CD copy. Maniaci seconded. Fell ayed.
 

Credit Card Policy:              

Hittle made a motion to continue and accept our current credit card policy.
All three trustees, fiscal officer, township maintenance workers will have access to the cards.
The limits for all cards will be $150 per transaction. If over that amount, permission must be obtained by township trustees. Maniaci seconded. Fell ayed. Roll Call: Maniaci ayed, Hittle ayed, Fell ayed.
 

Township Equipment:         

Hittle made the motion that the Township equipment can be operated by all road crew and trustees or any other person who has been authorized by the trustees or road crew to do so. Maniaci seconded. Fell ayed.
 

Annual Inventory:               

Hittle stated the inventory is complete and have received confirmation of receipt from County Engineer per O.R.C. 505.04.
 

 

Records Commission:          

The Records Commission, according to O.R.C. 149.42 will consist of a Chairman of the Board; this being Matt Hittle and the Fiscal Officer, Jason Baughman will be the Records Commission. Hittle made the motion, seconded by Fell.  Hittle ayed.
 

 

 

 

 

Mileage Reimbursement:    

Hittle motion that employees/elected officials who are authorized to use their private vehicles for township business such as conferences, training, etc. will be reimbursed at the standard mileage reimbursement rate established by the I.R.S. of 54.5 cents per mile which is allowable under the O.R.C.  Maniaci seconded. Fell ayed. Roll Call: Maniaci ayed, Hittle ayed, Fell ayed.
 

Township Meetings:             

Hittle moved to keep the regular monthly township meetings the first Thursday of every month.
Notice will be posted in the newspaper once, on the website and posted monthly on the sign in the front of the township. 
Special meetings will be posted on the website, sign out in the front of the township hall and newspaper at least 24 hours before the meeting.  Fell seconded. Maniaci ayed.
 

Personal Files Policy:                                  

Hittle motioned to appoint the fiscal officer to have control of all storage and distribution of personnel files and information.
All personnel files will be in a locked filing cabinet maintain request log, if there is a question of what can or cannot be released, fiscal officer is to contact legal counsel, Bud Chess. Violation may result in written reprimand issued from the prosecutor’s office and could lead to termination depending on the situation. 
Maniaci seconded. Fell ayed. Roll Call: Maniaci ayed, Hittle ayed, Fell ayed.
 

2018 Temporary Appropriations:              

Hittle motioned adoption of the Annual Temporary Appropriations Resolution for fiscal year December 31, 2018 (per O.R.C. 5705.38) until the Amended Official Certificate of Estimated Resources is adopted and received from the Office of Budget Commission, Muskingum County, Ohio. Carryover of $230,568.93, 2018 Estimated Resources $489,390.70 for total budget of $719,761.66. Temporary appropriations of 20% for total of $143,992 until permanent appropriation approved.  Maniaci seconded. Fell ayed. Roll Call: Maniaci ayed, Hittle ayed, Fell ayed.
 

Township Insurance:

Hittle motioned to provide insurance benefits to all trustees, fiscal officer and township employees. Maniaci seconded. Fell ayed. Roll Call: Maniaci ayed, Hittle ayed, Fell ayed.
 

Maniaci moved to adjourn.  Seconded by Hittle.  All ayed.

                                                                   

                                                                            _________________________________

                                                                                    Jason T. Baughman, CPA, Fiscal Officer

January  4, 2018

PURPOSE OF MEETING:

·        The Muskingum Township Records Commission met on January 4, 2018 following the 7 P.M. Re-organizational meeting held in the Fire Building. 

 

ATTENDANCE:

·        Chairman Matt Hittle and Fiscal Officer Jason T. Baughman were present.

 

BUSINESS:

·        Fiscal Officer Baughman stated that he had no records at the present time to get rid of.

·        Hittle made a motion, that the commission has no records to discuss at this time and no records to dispose of at this present time.  

·        Fiscal Officer Baughman seconded motion, all ayed.

·        All other records will remain as they are at the present time.

 

Hittle moved to adjourn.  Seconded by Baughman.  All ayed.

 

 

 

_______________________________                            _____________________________

Matt Hittle                                                                      Jason T. Baughman, CPA

Chairman                                                                       Fiscal Officer

FEBRUARY 1, 2018

PURPOSE OF MEETING:

·         The Muskingum Township Trustee met in regular session on February 1, 2018 at 7:00 P.M. in the Fire Building.

 

ATTENDANCE:

·         Trustees: Mike Maniaci, Matt Hittle, Ed Fell.

·         Fiscal Officer: Jason Baughman.

·         Residents:  0 resident in attendance.

 

MINUTES:

Hittle motioned to approve the following minutes:

January 4, 2018 Regular Meeting minutes

January 4, 2018 Re-organizational meeting minutes

January 4, 2018 Records Commission Meeting minutes

Ed Fell seconded. All ayed.

 

Checks were approved and signed for payment.

 

OLD BUSINESS:

 

SALT: Maniaci indicated that we ordered a load of salt.

 

DONNIE MORAN PAYROLL: Fiscal Officer Baughman corrected Donnie Moran payroll to reflect correct CDL wage.

 

DRIVER FOR SNOW PLOW: Trustees indicated Donnie will be going to Florida and we need to find another driver for snow plowing while he’s gone.

 

ATT BILL ST. MARY’S DAMAGE: Maniaci indicated we need to pay ATT for the damage to phone line on St. Mary’s Road back in June 2017. The original bill has been going back and forth with the county and Hopewell Township. The damage was for mowing damage for Muskingum Township. Fiscal Officer will submit payment.

 

CREDIT CARD: Fiscal Officer will look into why credit card not working and increase credit limits per card.

 

SALT BIN:

Maniaci indicate he had not received estimates for salt bin concrete.

Hittle indicated he received estimate on arch structure 87 x 84 of the salt bin for approximately $80K but the estimate was for larger than we discussed. He will check on revised estimate for 40 x 80 arch structure. Poured walls would be $20,400.

 

NEW BUSINESS:

 

NATIONAL TOWNSHIP DAY: Maniaci indicated that today is National Township Day.

 

 

 

 

FIRE REPORT:

January            Fire ER                       2 Runs             10:10   (A.R.T. Dispatch to scene)

                        Fire Non ER                5 Runs             14:37   (A.R.T. Dispatch to scene)

                        EMS                            27 Runs           9:47     (A.R.T. Dispatch to scene)

 

STATE BID TRUCKS:

Trustees discussed pricing on State Bid Ram 5500 Truck for cab and chassis. They indicated McHugh’s also deals with state bid pricing. The discussed automatic vs. 6 speed, trade-in options, salt spinner and truck bed options.

 

GARAGE DOORS: Hittle indicated garage door repairs are complete.

 

CULVERT: Maniaci indicated got a call for and received payment for culvert on Vern Dor.

 

MAIL BOX: Fell indicated he received a call for a mail box replacement.

 

MARK BORDER: Fiscal Officer Baughman will get W4 and insurance information for new employee Mark Border. Maniaci will get Mark a employee handbook.

 

CURTIS SALMONS: Curtis inquired with Maniaci about any pay increases for 2018 for him. Trustees table discussion for later date.

 

ROSELLEN JENKINS:  Hittle indicate Rosellen Jenkins on Gorsuch road had a gentlemen run through her fence but had a issue with the ditch that she asked for us to look at.

 

TIFFANY DRIVE: Maniaci indicated there was a resident with some ruts in yard on Tiffany to look at when the weather breaks.

 

Maniaci motioned to adjourn. Fell seconded. Hittle ayed.

 

                                                                        _________________________________

                                                                                    Jason T. Baughman, CPA, Fiscal Officer